Built for UK PSV operators

Run your fleet from anywhere.

Vehicles, drivers, DVSA walkarounds, bookings, defects and compliance — everything your bus, coach or minibus operation needs, in one app that works on desktop and mobile.

Request a demo See it in action
  • DVSA-compliant daily walkarounds with 15-min timer
  • 2-tier defect workflow — Minor & Safety Critical
  • Driver & mechanic portals with built-in chat
  • MOT, tax, insurance & tachograph expiry alerts
  • Compliance centre with audit trail
  • GDPR compliant with AES-256 encryption
DVSA Compliant
GDPR Compliant
AES-256 Encrypted
Features

Everything a modern PSV operation needs

One login. One source of truth. No more spreadsheets, folders of paper or missed expiries.

🚌

Vehicle register

PSV details, body type, seating, operator licence, yard/site assignment and every key expiry — MOT, tax, insurance and tachograph. Sold and decommissioned vehicles hidden from walkarounds.

🧮

Driver management

Licences, Driver CPC and medical certificates tracked with automatic due alerts. Role-based access for drivers, mechanics and office staff.

📅

Smart bookings

Assign vehicles and drivers, track a status workflow, and let the app flag overlapping bookings automatically. Waypoints, notes and address search built in.

✅

DVSA walkarounds

The full DVSA checklist on your phone — including PSV-specific items like wheelchair lifts, kneeling suspension and passenger bells. 15-minute minimum timer ensures thorough checks. Motion lockout disables submission above 5mph.

⚠

2-tier defect workflow

Minor defects get rectified asap. Safety Critical defects instantly flip the vehicle to OFF ROAD and require engineer sign-off before it can return to service.

🔧

Maintenance & defects

Scheduled services, inspections, repairs and defect reporting with before/after photos, resolution notes and parts replaced tracking.

🔎

Roadside Audit Mode

DVSA examiners enter a time-limited access code to search any vehicle's walkaround history — no login required. Owner generates codes from Settings.

🔧

Mechanics portal

Mechanics access a dedicated portal to view assigned jobs, update job sheets with repair details, parts replaced, resolution notes and before/after photos — all tracked with timestamps.

📋

Compliance centre

One screen to see fleet health, pull compliance packs for audit, and export DSAR data. Overdue items flagged in red across the dashboard.

📱

Mobile ready

Fully responsive web app that works on any phone or tablet. Drivers and mechanics access their portals from the vehicle. No app store download required.

📦

Yard & site management

Assign vehicles to specific yards or sites. Filter the fleet by location. Each site can have its own operator licence number.

📄

Document & data export

DSAR data export (CSV/JSON), company data backup, and compliance PDF generation. 15-month data retention with archival tracking.

👤

Driver portal

A dedicated mobile-friendly portal for drivers to view bookings, complete walkarounds, log fuel, track hours and communicate with the office — all from their phone.

💬

Built-in chat

Drivers and mechanics can message the office and each other directly in-app. No need for separate messaging apps or lost WhatsApp threads.

⛽

Fuel logging

Drivers record fuel stops directly from the portal. Track consumption per vehicle, spot anomalies and keep a complete fuel history.

⏰

Driver hours

Track driving hours and rest periods to stay compliant with tachograph and hours-of-service regulations. Viewable in the compliance centre.

🔔

Compliance alerts

Automatic alerts for MOT, tax, insurance, tachograph, Driver CPC and medical certificate expiries. Overdue items flagged red across the dashboard.

📑

Audit trail

Every action logged with timestamps — walkarounds, defect reports, safety critical sign-offs, job sheets and data exports. Full traceability for DVSA and internal audits.

Screenshots

See PSV Fleet in action

Real views from the dashboard, walkaround checks, compliance centre and driver portal.

Dashboard — fleet at a glance
PSV Fleet — Dashboard
⚠ 3 items overdue — fix before vehicles are used on the network.
12Active vehicles
8Active drivers
5Upcoming bookings
2Open defects
10Walkarounds today
6Due soon / overdue
BX61 XYZ — Volvo B11R Active
GN20 ABC — Ford Transit MOT due 9 days
LT63 RST — Mercedes Sprinter Safety Critical — OFF ROAD
MP09 KLM — MAN Lion's Coach On booking
DVSA Walkaround — step-by-step checklist
Walkaround Check
Step 3 of 6 — Engine, underneath & fluids
✓ Oil, coolant, fuel and washer levels
✓ No oil, coolant or fuel leaks
✗ Air system — build up correctlyMinor
✓ Suspension — condition, airbags
Steering — no excessive play
Brake components and connections
⏱ Elapsed: 12 min — DVSA recommends 15 min minimum
Compliance Centre — fleet health overview
Compliance Centre
MOT Expiry
🔴 2 expired
🟠 3 due in 30 days
🟢 7 in date
Tax Expiry
🔴 1 expired
🟠 1 due in 30 days
🟢 10 in date
Insurance
🟢 12 in date
Defects
🔴 1 safety critical — vehicle OFF ROAD
🟠 2 open minor
Driver Portal — mobile-friendly bookings & walkarounds
Driver Portal
📋 Bookings ✅ Walkaround ✅ Fuel 💬 Chat
Today 09:00 — School run
Volvo B11R · BX61 XYZ
Tomorrow 14:00 — Airport transfer
MAN Lion's · MP09 KLM
Walkaround completed
Pass · 123,456 mi · 18 min
Roadside Audit — DVSA examiner view
Roadside Audit Mode
AB12 244 Search
Vehicle Details
Registration: AB12 244 · Make: Volvo B11R
Operator Licence: PC1234567 · Company: Vanguard Coaches
Walkaround Checks (last 30 days) — 2 records
✓ 9 Aug 2026, 15:00 — Daily · Pass · Driver: Test 1
✓ 7 Aug 2026, 11:45 — Daily · Pass · Driver: Office 1
Mechanics Portal — job sheets & repair tracking
Mechanic Jobs
🔧 Active Jobs ✅ Completed 💬 Chat
LT63 RST — Mercedes Sprinter
Safety Critical · Air system fault
GN20 ABC — Ford Transit
Minor · Brake pad replacement
MP09 KLM — MAN Lion's
Scheduled service · Oil change
Job Sheet — LT63 RST
Fault: Air system not building pressure
Parts: Air compressor, air dryer purge valve
Notes: Replaced compressor, system tested OK
Status: Completed
How it works

Up and running in minutes

1

Create your operator

Sign up and create your company — or join an existing one. Set up yards, sites and your team in minutes.

2

Add vehicles & drivers

Enter your fleet with licence, CPC and expiry dates. Assign vehicles to yards. Invite drivers to their portal.

3

Run your operation

Book jobs, log walkarounds, track defects and get alerts before anything expires. Drivers use the mobile portal daily.

Pricing

Simple pricing that scales with your fleet

Every plan includes the full app. No hidden fees, cancel anytime.

All plans include every feature — DVSA walkarounds, bookings, maintenance, defects, driver portal, mechanics portal, compliance centre, Roadside Audit Mode, built-in chat, fuel logging, driver hours and compliance alerts.

Starter

£29/month

For small operators getting started.

  • Up to 5 vehicles
  • Up to 5 team members
Request a demo
Most popular

Pro

£79/month

For growing fleets running daily.

  • Up to 25 vehicles
  • Unlimited team members
Request a demo

Enterprise

Let’s talk

For large or multi-site operations.

  • Unlimited vehicles
  • Unlimited team members
Contact sales
FAQ

Frequently asked questions

Which vehicles does PSV Fleet support?

Any passenger service vehicle — buses, coaches, minibuses, MPVs and cars. The vehicle register is built around PSV specifics like body type, seating capacity and operator licence.

Is the walkaround DVSA compliant?

Yes. The daily walkaround follows the full DVSA checklist including PSV-specific items (wheelchair lift, kneeling suspension, passenger bells, emergency exits, destination display). A 15-minute minimum timer ensures thorough checks, and motion lockout prevents submission while the vehicle is moving.

How does the safety critical defect system work?

We use a 2-tier system. Minor defects are logged and scheduled for rectification. Safety Critical defects instantly flip the vehicle to OFF ROAD status — it cannot be used until an engineer signs it off. This is logged in the audit trail.

Can DVSA examiners access the system?

Yes — Roadside Audit Mode lets examiners search any vehicle's walkaround history using a time-limited access code. No login required. The operator generates 6-character codes from Settings that expire after a set number of hours.

Can my drivers use it too?

Yes — drivers get a simplified portal showing bookings, walkarounds and fuel logging. Drivers can message the owner/office and other drivers directly through built-in chat. Everything they need on their phone.

Where is my data stored?

Your data lives in a secure PostgreSQL database with row-level security and field-level AES-256 encryption on sensitive fields.

Can I export my data?

Yes — the DSAR export generates JSON or CSV files for all driver data (profile, bookings, walkarounds, defects, fuel, hours, messages). Company data backup is also available.

Contact

Get in touch

Have a question or want to see PSV Fleet in action? Drop us a message.

Thanks for getting in touch! We’ll get back to you within one working day.

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Join operators who've stopped chasing paperwork and started running a tighter, safer operation.

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